Board of Directors

The following individuals have been gracious enough to serve on the Donald Heiter Community Center Board of Directors:

Officers:

Members:

Overview of Responsibilities

The Board of Directors is responsible for the governance and continuation of the Donald Heiter Community Center. Our Board is organized into three operating bodies, Executive Board, Standing Committees and Ad Hoc Committees. Board members are assigned to one of the operating bodies based on interest, skill and commitment. In addition to committee work, all Board members are charged with both formal and informal responsibilities. Formal responsibilities include but are not limited to: hiring (and if necessary) firing the Executive Director, delegating the organizations management functions, developing and implementing a strategic plan, assuring the continuity of the DHCC, and maintaining the governing body and process. The informal responsibilities include but are not limited to: planning events, fund-raising and community relations activities.

Time Commitment

People elected to the Board should plan to attend every Board meeting, the first Monday of each month at 7pm. Meetings usually last one hour; however on occasion and when necessary, meetings may be extended to two hours. Each Board member is also assigned to serve on a committee; therefore, he/she should plan to work at least an additional four (4) hours per month on committee initiatives. Overall, we estimate that Board members allocate approximately five (5) to ten (10) hours per month to meet their Board and committee obligations.

Board appointments are for a minimum of three (3) years.

Operating Bodies

Executive Board

President and Vice President

The President and Vice President are responsible for the strategic planning and leadership of the Board of Directors, and general oversight of the DHCC operations. The President chairs all Board meetings, coordinates the activities of the Committee Chairs, leads a strategic planning process or implements the current strategic plan, and conducts the annual review of the Executive Director. The Vice President is officer in charge when the President is unable to perform his/her duties.

These positions are an excellent opportunity for individuals who: are community leaders with strategic minds, possess excellent written and verbal communication skills, conflict resolution management, and are highly accountable.

Treasurer

The Treasurer is responsible for the financial leadership of the DHCC, including but not limited to: chair of the Finance Committee, presenting financial statements at all Board meetings, co-signature on all checks, coordinate communication between accounting and auditing firms to make sure reporting deadlines are met.

The position of Treasurer is an excellent opportunity for individuals who have demonstrated skill in non-profit accounting and finance, who can create and execute a fiscal strategy, and possess excellent verbal communication skills.

Secretary

The Secretary is responsible for the administration of all Board activity including but not limited to: taking minutes at all Board meetings, distributing meeting materials electronically, collecting committee chair reports and compiling into one document for distribution, maintaining the Board calendar of events, and coordinating Board activities.

The position of Secretary is an excellent opportunity for individuals who are organized, efficient, tech savvy, and possess excellent written and verbal communication skills.

Standing Committees

Finance Committee

The Finance Committee is responsible for the fiscal oversight of the DHCC including but not limited to: budgeting, accounts payable, accounts receivable, and making recommendations to improve the overall health and growth of the organization.

The Finance Committee is an excellent opportunity for current accountants, bookkeepers and bank managers to contribute their professional expertise to benefit a non-profit organization. We contract with outside accounting and auditing firms so the committee work focuses more on strategic planning and fiscal oversight.

Fundraising Committee

The Fundraising Committee is responsible for creating, planning and implementing 4 (four) fundraisers over the course of a year to financially benefit the DHCC.

The Fundraising Committee is an excellent opportunity for event planning or fundraising professionals to contribute their expertise, or for those individuals who wish to develop event planning and fundraising skills.

Public Relations Committee

The Public Relations (PR) Committee is responsible for the design and execution of a marketing and advertising program to support all DHCC programs and fundraising events.

The PR Committee is an excellent opportunity for marketing, advertising and public relations professionals to contribute their expertise, or for those individuals who wish to develop multi-media marketing, advertising and PR skills.

Human Resource Committee

The Human Resource (HR) Committee is responsible for the planning and implementation of staff professional development, creation of a staff policies and procedures manual, and addressing staff complaints.

The HR Committee is an excellent opportunity for human resource and development professionals to contribute their expertise, or for those individuals who wish to develop professional training plans and learn how to conceptualize and write a policy and procedure manual.

Buildings and Grounds Committee

The Buildings and Grounds (B&G) Committee is responsible for the overall structure and site of the DHCC. They coordinate building assessments to determine the needs of the physical structure and surrounding property then work closely with the Finance Committee to make sure the facility is properly maintained and serviced.

The B&G Committee is an excellent opportunity for tradesmen and insurance professionals to contribute their expertise, or for those individuals who wish to develop site management skills.

Program Committee

The Program Committee is responsible for identifying, organizing, and implementing innovative programs based on the needs of the community.

The Program Committee is an excellent opportunity for people to coordinate programs and activities to meet the diverse needs of our community.

Ad Hoc Committees

Parents Committee

The Parents Committee is responsible for the oversight and assessment of the After School Program and Summer Day Camp.

The committee is charged with

  • Collecting and responding to all parent suggestions, comments and complaints about the After School Program and Summer Day Camp.
  • Creating and executing assessment tool at the conclusion of the After School Program (May) and Summer Day Camp (August).
  • Recruiting and Training committee members to provide for the succession of the committee.
  • Other assignments as needed.

The Parents Committee is an excellent opportunity for the parents of our programs to take an active role in the policies, procedures and programming for our children and youth.

New Building Committee

The New Building Committee is responsible for the assessment, design and oversight of a new facility.

The New Building Committee is an excellent opportunity for community planners and leaders to contribute their expertise.

Proposed New Committees

Campaign Committee

This committee will hopefully be formed in the upcoming year, and will be charged with the design and implementation of an Annual Fund Campaign, search and procurement of a donor database, and outline for leadership and planned giving programs.

Program Committee

This committee will hopefully be formed in the upcoming year and will be charged with the recruitment of grassroots programming to the center, and expansion of programming by conducting a community needs assessment.